A to Z of documents, information and services

A

Absence management
Information on managing employee absences for reasons of illness, stress, personal or other reasons.
See Employment Relations: absence management
Contact: Employment Relations

Academic annex
Redundancy procedure, disciplinary and dismissal procedure, removal for incapacity on medical grounds, appeals procedure and grievance procedure.
Documents: academic annex (PDF)

Academic career development scheme
See academic career development scheme
Document: career development report form (Word)
Contact: Sally Welch

Academic staff leave
Sabbatical leave, buy-out, secondment, internal transfer, short leave/travel leave, unpaid leave.
See academic staff leave
Documents: Sabbatical Leave Application Form, Buy-Out Application Form, Secondment Application Form, Internal Transfer Application Form, Short Leave/Travel Leave Application Form, Unpaid Leave Application Form. (Word).
Contact: Dominic Smith

Academic staff recruitment
For advice on any aspect of academic staff recruitment.
Contact: Sofia Avgerinou or Sarah Pedder

Academic office holders
Information on remuneration for senior academic offices. 
See academic office holders: remuneration
Contact: Dominic Smith

Academic support staff committee (ASSC)
See contribution rewards for support staff
Contact: Sarah March

ACAS advice clinics at LSE
See ACAS advice clinics at LSE (Word)

Accident reports
Contact: Ann O'Brien the School's Health and Safety Advisor

Administrative staff common room
See administrative staff common room

Adoption policy and procedure
Document: adoption policy and procedure (Word)
Contact: Natalie Smith

Advertising a vacancy
Complete the RF2 request to advertise (Word) form and return it with the relevant attachments to recruitment.
Contact: Nabila Majeed
Advice on writing adverts can also be found in the Recruitment Toolkit and the Copy Writing Toolkit
For readerships/professorships please complete the SA2 request to advertise (Word) and return it with attachments to Sofia Avgerinou

Age policy 
Employment of staff post retirement.
See age policy

Alcohol and drug related problems
Information on the School’s policy regarding alcohol and drug misuse at work.
See alcohol and drug-related problems
Documents: Policy on alcohol and drug misuse at work (Word) and Flowchart on alcohol and drugs misuse at work (PDF)
Contact: Employment Relations

Annual leave
Information on annual leave allowances for salaried staff groups and information on public holidays and School closures.
See annual leave

Annual leave calculator
Excel spreadsheet that allows staff to calculate their annual leave entitlement for their appointment.
See holiday calculators

Annual leave cards
Can be collected directly from Reprographics reception.

Appeals procedure
See appeals procedure for academic support staff (Word)

Appraisal
See Staff Development Unit appraisal

Accessibility map
See LSE accessibility map (PDF)

Asylum and Immigration Act 1996
See Prevention of illegal working

B

Bank details
See change of bank details

Benefits
See Benefits for a set of links for further information about the various benefits and terms and conditions which are attached to appointments at LSE.

Bullying
Information on the School's policy and procedure towards dealing with bullying in the work place.
See harassment
Contact: anti-harassment panel

Buyout (academic staff)
The member of staff continues to be paid normally by the School but the leave is supported by a research grant either from external sources (ESRC, Nuffield, Leverhulme, etc.) or from internal sources (STICERD, CEP, etc) for replacement teaching purposes. Potential sponsors of buyouts must be recognised by the School and must provide clear indication of the level of financial compensation available.  A member of staff may apply for buyout of teaching and associated duties up to a maximum level (which is not an entitlement) equivalent of 40% of the normal load in any five year period (40% equates to six terms or two years). This regulation allows for perpetual rolling 40% leave and provision for rolling leave is essential for the direction of research centres. Time spent on sabbatical leave will not be included in the five-year period.
Document: Buyout Application Form
See academic staff leave
Contact: Dominic Smith

C

Capability-health procedure
See absence management for information on managing sickness absence.
Document: capability-health procedure (Word)
Contact: Employment Relations

Capability-performance procedure
See the capability-performance procedure for academic support staff
Document: capability-performance procedure (Word)
Contact: Employment Relations

Casual employees
Information on the new procedures for employing casual members of staff.
See casual staff
Contact: Pay and Information

Centennial professors
Information on the centennial professor scheme.
See centennial professors
Contact: Sofia Avgerinou

Change of address
To notify Human Resources of a change of address or other personal details please complete
the employee details form and return to Pay and Information, Human Resources.

Change of bank details
To notify Human Resources of new bank account details please complete
the bank/building society details form (PDF) and return to Pay and Information, Human Resources.

Childcare vouchers
See childcare vouchers
Contact: Natalie Smith

Contracts of employment
To issue a contract of employment for all staff groups (excluding  hourly paid and casual appointments and extensions), please complete an RF9 (request to appoint form).
To issue a contract of employment for readers, professors, visiting professors, centennial professors, visiting fellows and named fellowships please consult Sofia Avgerinou

Compassionate leave
See entry in the Staff Handbook on compassionate leave

D

Database access
For access to the HR database please contact Lisa Grover

Data Protection Act
Document: Data Protection Act (PDF) with regard to recruitment
Contact: Recruitment

Departmental managers and administrators
See departmental managers and administrators

Disability
Managing Disability Toolkit - for more information
Documents: disability: a practical guide for managers (PDF) and LSE accessibility map (PDF)
Contact: Employment Relations

Disciplinary issues
Information for managers dealing with disciplinary issues.
See disciplinary issues
Contact: Employment Relations

Diversity and equality
Document: policy statement on equality and diversity (PDF)

E

Eligibility to work in the UK
See prevention of illegal working

Emeritus Status
Emeritus status is conferred upon Professors and Readers who retire from the School. 

Employee details
See employee details form (PDF)

Equality and diversity
See policy on equality and diversity
See School's policy on disability
See Diversity Toolkit - designed to establish a basic level of understanding about diversity issues across the whole of the LSE

Expectant and new mother's room
New or expectant mothers should view the following: expectant and new mother's room

External examiners
Contact: Raj Lakhani regarding payment queries.

Eyesight tests (for visual display users)
For details of the scheme and procedure see eyesight tests for VDU users
Document: Eyesight test/lenses claim form
Contact: Vaiva Venslaviciute

F

Fees, remission of
Staff interested in applying for a remission of fees should first read the information to determine if they are eligible and they should then complete the remission of fees form which can be obtained from Human Resources.

Fixed-term contracts
See guidance on recruitment and management of fixed-term contracts (PDF)
Contact: Employment Relations

Flexible working
See requests for flexible working
Managing Flexible Working Toolkit is available to managers on request
Contact: Employment Relations

Framework agreement for the modernisation of pay structures
See framework agreement 

G

Graduate teaching assistants and guest teachers
Information and guidance on employing graduate teaching assistants, guest teachers or
emeritus teachers (formerly occasional teachers).
See graduate teaching assistants and guest teachers

Grievance procedure
Information on the School's policy and procedure for dealing with grievances please
See grievances 
Document: The School's grievance policy and procedure for academic support staff (Word)
Contact: Employment Relations

H

Harassment
See harassment and the School's policy on harassment
Documents: procedure for resolving complaints about harassment (including bullying) in the School
Contact: anti-harassment panel

Heads of departments/institutes
See departmental heads

Heads of divisions
See heads of Central Administration, Library, Office of Development and Alumni Relations and other administrative units

HERA (higher education role analysis)
Information on HERA and the promotion process.
Contact: Sarah March
Contact: Sofia Avgerinou for information on HERA in the recruitment process

HESA (higher education statistics agency)
Queries regarding submissions to the Higher Education Statistical Agency (HESA) should be directed to Lisa Grover

Holiday
See annual leave

Hourly-paid casual staff
Information on appointing hourly paid clerical staff and a contract template can be found in appointing hourly-paid casual staff
Contacts: Dominic Burchnall and Juan DuPlessis

Hourly-paid support staff
Information on appointing hourly paid clerical staff and a contract template can be found in appointing hourly-paid support staff
Contacts: Dominic Burchnall and Juan DuPlessis

Hourly-paid research staff
Information on appointing hourly paid clerical staff and a contract template can be found in appointing hourly-paid researchers
Contacts: Dominic Burchnall and Juan DuPlessis

HR aims and values
See HR aims and values

I

Immigration, Asylum and Nationality Act 2006
See prevention of illegal working

Immigration policy
See: immigration policy
Contact: Sofia Avgerinou or Sarah Pedder

Income tax and national insurance
See - income tax and national insurance (restricted access)
Documents: income tax - the basics (restricted access - PDF) and changes in national insurance and income tax for 2006-07 (restricted access - PDF)
Contact: Pay and Information

Increments
For information on increments and guidance on additional increments (non-professorial academic staff)
Contact: Sally Welch  
Additional increments for non-academic staff
See review of the academic support staff
 

Insurance
Insurance against the liability of external examiners examining non LSE postgraduate theses

Insurance at LSE
See Finance Division Insurance at LSE for information on Public Liability Insurance, Health Insurance: BUPA, PhD Examining, Travel Insurance

Interim review
Information and guidance on interim review procedures.
See Guidelines for Interim Review
Contact: Dominic Smith

Internal transfer (academic staff)
The regulations define Internal Transfer as a temporary reallocation of an individual's duties within the School, in which no direct payment from an outside body is involved.
Document: Internal Transfer Application Form
See academic staff leave
Contact: Dominic Smith

Interview advice and one-to-one coaching
For guidance on interviewing techniques contact the recruitment team. Advice can also be found in the Recruitment Toolkit. If you would like one-to-one coaching on any aspect of recruitment please contact Sofia Avgerinou or Nabila Majeed.

J

Job descriptions
For advice and support on writing a job description please contact recruitment. Advice can also be found in the Recruitment Toolkit

Jury service
See jury service

L

Leave
Annual leave
Compassionate leave
Buy-out (academic staff) - academic staff leave 
Emergency leave - see staff support leave policy
Maternity leave - see maternity and paternity pay and leave
Parental leave - see  staff support leave policy
Paternity leave - see maternity and paternity pay and leave
Sabbatical leave (academic staff) - see academic staff leave 
Secondment (academic staff) - see academic staff leave 
Short leave (academic staff) - see academic staff leave
Sick leave - see sickness absence procedures
Travel leave (academic staff) - see academic staff leave
Document: management guidance notes - maternity, paternity, parental and adoption leave (Word)
Unpaid leave (academic staff) - see academic staff leave 

LSE Fellows: Career Development Scheme
See: LSE Fellows Career Development Scheme
Contact: Sally Welch

M

Major review
Information and guidance on major review procedures
See Guidelines for major review
Contact: Dominic Smith

Major review - teaching prizes
See Guidelines for major review
Contact: Dominic Smith

Managers of departments/institutes
See departmental heads and managers

Managers of divisions
For heads of Central Administration, Library, Office of Development and Alumni Relations and other administrative units
See departmental heads and managers

Management information
For standard management information queries, please contact Lisa Grover

Maternity leave
For guidance on procedures and allowances see maternity and paternity pay and leave
Contact: Natalie Smith
Contact: Raj Lakhani for queries relating to maternity payments and parental absence.

Mortgage references
If you require a mortgage reference, please send an email to hr.pay.info@lse.ac.uk

MSLs - minimum staffing levels
Contact: Romy Ajodah for MSL expenditure queries.
Contact: Gary Barclay, in the Planning Unit for MSL allocation queries.

N

National insurance
See income tax and national insurance

Non-academic staff recruitment
For advice or information on any aspect of the recruitment of academic support staff please contact the recruitment team. Advice can also be found in the Recruitment Toolkit

Notice periods
See termination of contracts 

O

Occasional research assistants (ORAs) and occasional senior researchers (OSRs)
See hourly-paid research staff

Occasional teachers
See graduate teaching assistants and guest teachers

Overtime and additional hours policy
See the latest draft overtime and additional hours policy for support staff. The School is still in negotiation with the Unions regarding the detail of this policy, but we hope to resolve the issues soon. If you currently have no historic arrangements in place, please use the guidance in this policy.

P

P46
New employees without a P45 should complete a P46 (PDF)

Part-time clerical (ptc) staff
See appointing hourly-paid clerical and related staff (ptc)

Part-time teachers
See graduate teaching assistants and guest teachers

Parental leave
See staff support leave policy (PDF)
Contact: Employment Relations

Paternity leave
See maternity and paternity pay and leave
Document: paternity leave (Word)
Contact: Natalie Smith  for guidance on procedures and allowances.
Contact: Gizelle Regis for queries relating to paternity payments.

Pay news
For the latest information regarding pay awards to the School's salary scales, see pay news
Contact: Steve Harris

Pay modernisation
See framework agreement

Payroll deadlines
See payroll deadlines

Pay queries
Please direct all salary queries to one of the pay team's pay and information co-ordinators or email: hr.pay.info@lse.ac.uk
See who's who

Payslips
To view or print out copies of your past payslips please visit LSE for You

Pensions
See superannuation

Performance
Managing Performance Toolkit - available to managers on request
Contact: Employment Relations

Performance and capability
For information on managing performance please see the capability performance procedure

Performance and development review
See performance and development reviews (Word) for information on the new review system for non-academic staff.

Personal details
See bank/building society details form (PDF)
See employee details form (PDF)

Person specifications
For advice on producing a person specification please contact recruitment.
Advice can also be found in the Recruitment Toolkit.

Pressure management
Information on managing stress and pressure at work.
See guidance on managing pressure at work
Documents: guidance on managing pressure at work (PDF) and work-related stress risk assessment (PDF)
Contact: Employment Relations

Prevention of illegal working
For information regarding the checks regarding eligibility to work in the UK that the School has to make when new staff are appointed see prevention of illegal working
Hourly-paid staff: Contacts: Dominic Burchnall and Juan DuPlessis
Salaried staff following appointment: please direct queries to one of the pay and information co-ordinators or email: hr.pay.info@lse.ac.uk; see who's who
For matters relating to the recruitment of salaried staff: Contact: Recruitment; see also work permits

Promotion and Review of Academic Staff 2008-2009
See the Promotion and Review Guidelines for 2008-2009 and the promotion and review Timetable which sets out the published deadlines for submission of promotion and review proposals to Human Resources.
Contact: Dominic Smith

Promotion, academic staff
Information and guidance on promotion procedures.
See Guidelines for promotion
Contact: Dominic Smith

Promotion, academic staff: emergency promotion procedures
See emergency promotion procedures for promotion which fall outside the normal promotion cycle.
Contact: Dominic Smith

Promotion, non-academic staff
Contact: Sarah March

R

Recruitment planning sessions
One-to-one planning sessions are available for managers recruiting academic support staff. Sessions can be tailored to suit your particular needs and experience.
Contact: , Nabila Majeed or Sarah Pedder for support posts (Bands 1-5).
Contact: Sofia Avgerinou for support posts (Bands 6-10) .

Recruitment and selection training course
See training on recruitment and selection
Contact: Sofia Avgerinou or Nabila Majeed

Recruitment tests
Recruitment offers a selection of occupational tests that can be used during the selection process for administrative staff.
Contact: Recruitment

Recruitment toolkit
For more information and to request a copy
See Recruitment Toolkit
Contact: Recruitment

Redundancy
See redundancy or termination of contracts
Documents: redundancy procedure for academic support staff (PDF)
Contact: Employment Relations

References - providing a reference
See references for guidance on providing a reference.
Document: guidance notes for managers when writing references (PDF)
Contact: Lisa Morrow

References - taking up
Contact: , Nabila Majeed or Sarah Pedder, for guidance on taking up references as part of the recruitment process.

Remission of fees
See: remission of fees

Remuneration Committee
The Remuneration Committee meets once a year in the summer term to consider salary increases for professorial staff and Band 10 staff.  Human Resources send existing professors a letter in the lent term inviting them to make a case to the Committee outlining their achievements in research and teaching and other contributions to the work of the School.  Newly promoted professorial staff are informed that the Committee sets their starting salary on the professorial scale and invites them to submit a case if they so wish.  The salaries of all Professors are considered every year.  Recommendations for salary increases for Band 10 staff are submitted to the Committee by the Secretary and Director of the Administration, the Director of Finance and Facilities, the Librarian and Director of Information Technology Services and the Director of Development and Alumni Relations.
The terms of reference of the Remuneration Committee are available on the School website.
 

Replacement teaching compensation
See replacement teaching compensation
Contact: Dominic Smith

Research centre directors and administrators
See departmental, institute and centre contacts for a list of current research centre directors and support staff

Research Staff Working Group
The Research Staff Working Group is actively engaged in reviewing all aspects of the School's current provision for research staff.
See: Research Staff Working Group
Contact: Meeta Bhatt

Research staff exit questionnaire and guidance notes
See: Research Staff Exit Questionnaire and accompanying Research Staff Exit Questionnaire Guidance
Contact: Meeta Bhatt

Resignations
Members of academic staff should resign in writing to the Director, copied to the HR Director.
Members of support staff should resign in writing to their line manager, copied to HR.
Any managers who would like further information should review the following document - dealing with resignations: advice for managers (PDF)
Any staff who would like advice on resigning from their post should review - resigning from your post: advice for employees (PDF)
Contact: Alison Hamilton

Review periods
Probationary guidance and review form for managers.
See review periods
Contact:  Lisa Morrow 

S

Sabbatical leave (academic staff)
Sabbatical leave is a right of members of the academic staff whereas other forms of leave are considered a privilege or an "employment benefit".  The general purpose of sabbatical leave is to enable members of the teaching staff to pursue research, to undertake preparation of new courses and to retrain in fresh areas of academic activity.
Document: Sabbatical Leave Application Form
See academic staff leave
Contact: Dominic Smith

Salary scales
Details of salary scales for the years 2000-2008.
See salary scales
Contact: Pay and Information

School closure
See public holidays and School closures

School professors scheme
See school professor's scheme
Contact: Sofia Avgerinou

Season ticket loans
See season ticket loans for information on the scheme and application forms.
Documents: application for season ticket loan
Contact: seasontickets@lse.ac.uk or Sarah Gill

Secondment (academic staff)
Secondment is leave taken to enable the individual to accept an appointment at another institution. The individual is paid direct by the other institution and comes off the School payroll for the duration of the leave.  A member of staff may apply to be seconded for a period of up to two years. In cases where a strong case can be made on the grounds of public service, the Appointments Committee may agree to extend the period, subject to an absolute limit of three years.
Document: Secondment Application Form
See academic staff leave
Contact: Dominic Smith

Self-employed (schedule D)
Clearance for self employed status has to first be obtained from the Inland Revenue via David Ealing in the Finance Division
Thereafter please send invoices and contract of services to Accounts Payable in the Finance Division.

Senior common room (SCR)
See senior common room for rates of membership and the application form.
Contact: Pay and Information

Service level definitions
See service level definitions

Short leave/travel leave (academic staff)
Short Leave/Travel Leave can be granted to a member of the academic staff for any period not exceeding four weeks during term time without reduction of salary or allowances. Applications for short leave periods not exceeding one week should be made to the Head of Department, who has authority to grant it. Heads of Department are requested to inform Sally Welch, Human Resources, in writing of all the cases of short leave which they have granted.
Document: Short/Travel Leave Application Form
See academic staff leave
Contact: Dominic Smith

Sickness absence procedures
See sickness absence procedures for information on the LSE's sickness absence procedures.
Contact: Raj Lakhani
Contact: Employment Relations for advice on managing long term sickness absence
See absence management

Staff Consultative Council (SCC)
The Staff Consultative Council (SCC) provides a voice for all staff in relation to any LSE strategy or policy that impacts on the quality of our working lives. It is the first of its kind in UK Higher Education and is made up of 18 members from across the school.
See: Staff Consultative Council

Staff Development Unit
The Staff Development Unit provides a comprehensive service for all grades of non-academic staff including the provision of information & advice on occupational learning and vocational skilling and various staff development opportunities. SDU also provides specific consultancy, especially around Investors in People.
See: Staff Development Unit

Staff support leave
Information on emergency leave and parental leave.
See staff support leave policy (PDF)
Contact: Employment Relations

Statistics
See workforce data

Strategy
See Human Resources strategy (PDF)

Stress/pressure at work
See guidance on managing pressure at work
Contact: Employment Relations

Superannuation
For information regarding the School's superannuation schemes please contact Jenny Casey, Superannuation Officer.

T

Tax
See income tax and national insurance

Terms and conditions of employment
For current terms and conditions of employment for the main salaried staff groups employed directly by LSE,
See terms and conditions of employment
For terms and conditions for hourly-paid staff see: Appointing hourly-paid and casual staff
Contact: Katherine Taylor

Temporary staff requests
All temp bookings must be made through recruitment, please complete the temp booking form.
See rates for agency temps
Contact: Nabila Majeed

Toolkits
Human Resources has created a number of toolkits which work as an easy source of reference and learning material on specific areas of people management, including recruitment, performance management, disciplinary issues, flexible working, disability and equality and diversity.
See Human Resources Toolkits for further information and to request a toolkit.

Travel expenses for interview candidates
See regulations for interview expenses and claim form (PDF)
Contact: Recruitment

Travel expenses for selection committee members
Please complete the selection committee expenses claim form (PDF)
Contact: Recruitment

Travel insurance for staff
Travel insurance for staff travelling abroad on School business.
See: Travel insurance
Contact: Finance Division

Travel/short leave
See academic staff leave
Contact: Dominic Smith

U

Unpaid leave (academic staff)
Members of academic staff may apply for unpaid leave at the discretion of their Head of Department.  The member of staff comes off the School payroll for the duration of the unpaid leave.
See academic staff leave
Document: Unpaid Leave Application Form
Contact: Dominic Smith

Unpaid leave (non-academic)
Refer to the Managing Flexible Working Toolkit, which is available to managers on request.
Contact: Employment Relations

V

Visiting appointments
See visiting appointments
Contact: Sofia Avgerinou

Visiting professors
See visiting professors scheme (PDF)
Contact: Sofia Avgerinou

W

Work permits
See work permit guidance for managers. For specific guidance on work permit regulations and work permit applications and extensions, please contact Sofia Avgerinou, or Sarah Pedder.

Workforce data
See workforce data for staff numbers and the HR benchmark data. Further HR management information is available on request from the HR Information and Systems team - see who's who.

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